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Microsoft Project 2016 ()

  • Overview
  • Who Should Attend
  • Certifications
  • Prerequisites
  • Objectives
  • Content
  • Schedule
Course Overview

Duration: 4 days

In this four days course, students will spend time getting comfortable with the Project 2016 user interface, including project views and the ribbon. They will also learn to enter, organize, and link tasks, work with resources, create basic reports, and create projects independently. The course allows time to practice fundamental basic skills essential for efficient use of this program. The 2nd half of the course takes an in-depth approach to key features of Project 2016 including task entry and linking, resource and resource management, and examining and updating projects. You will learn to efficiently manage projects, create master projects and subprojects, create and customize visual reports, work with resource pools, and learn about costing.

Who Should Attend

Course Certifications

This course is part of the following Certifications:


Course Objectives

  • Identify components of a project
  • Map a project

  • Understand the sample projects that are used in this course

  • Start Project 2016

  • Enter project information

  • Understand tabs, groups, and commands on the ribbon

  • Hide the ribbon

  • Customize the quick access toolbar

  • Use basic formatting in Project 2016

  • Set project options

  • Create a project from an existing project

  • Create a project from an excel spreadsheet

  • Create a project from a SharePoint list

  • How to set a project's start and finish dates

  • Change a project calendar

  • Format the timeline of the Gantt chart view

  • Add resources to a project

  • Assign resources to task

  • Work with task dependencies 

  • Distinguish elapsed versus actual time settings

  • Set task constraints 

  • Split and delay tasks

  • Use the task inspector

  • Analyze critical tasks and the critical path

  • Use lag time and lead time

  • Analyze task assignments

  • Use the team planner

  • Use a resource pool and share resources

  • Manage resource availability and pay rates

  • Use different way to view a project

  • Review and make adjustments to a project

  • Set a baseline

  • Update a project

  • Create and format reports

  • Send data to excel for analysis

  • Use leveling to solve resource over-allocation

  • Amend tasks

  • Understand baseline and interim plans

  • Analyze project costs and create budgets

  • Customize the Gantt Chart

  • Create a custom view

  • Apply filters

  • Work breakdown structure

  • Create visual reports

  • Edit reports

  • Use subprojects within a project

  • Use the organizer to maintain templates

Course Content

1. Components of a Project

This module explains how to identify the components of a project. It also explains the sample projects used throughout this course.


  • Project Components

  • Mapping a project

  • Exercise: Mapping a Project

  • Sample project used in this course

2. Getting Around Microsoft Project 2016

This module explains how to get around in Microsoft Project 2016


  • Starting Project

  • The ribbon

  • Exercise: Understanding the Ribbon

  • The backstage view

  • Exercise: Open and Save a project 

  • Exercise: Enter Project information

  • Tour of the quick access toolbar

  • Exercise: Add and Delete Commands from the quick access toolbar

  • Basic formatting

3. Starting a project from an existing project, excel workbook or SharePoint Task List

This module explains how to get started with a project


  • Starting a Project

  • Exercise - Starting a project from an Exiting project, excel workbook, or SharePoint Task List

4. Calendars

This module explains how to work with Calendars in Microsoft Outlook 2016.


  • Project Start Date

  • Exercise: Set the Project Start Date

  • Creating a Project Calendar

  • Connecting a Calendar to a Project

  • Formatting the Timeline to Match a Custom Calendar

  • Exercise: Create and Link a Project Calendar

5. Working with Tasks

This module explains how to work with tasks in Microsoft Outlook 2016


  • Creating a Task

  • Entering Durations

  • Exercise: Enter Tasks and Durations

  • Scheduling Tasks

  • Exercise: Set a Task to Manual Scheduling

  • Milestone Tasks

  • Exercise: Add a Milestone Task

  • Linking Tasks

  • Exercise: Link Tasks

  • Adding Notes to Tasks

  • Exercise: Add a note to a task

  • Add a calendar to a task

  • Exercise: Add to your Map

  • Exercise: Practice of Topics covered in Lessons 1 - 5

6. Creating and Working with Resources

This module explains how to create and work with resources


  • The resource Sheet

  • Exercise: Enter Work, Material, and Cost Resources

  • Assigning Resources to tasks

  • Exercise: Assign Resources to Tasks

7. Advanced Methods for Managing Tasks and Resources

This module explains how to use advanced methods for managing tasks and resources


  • Managing Tasks and Resources

  • Understanding Elapsed versus actual time settings

  • Setting Task constraints

  • Splitting and delaying tasks

  • Using the task inspector

  • Analyzing critical tasks and critical path

  • Using lag time and lead time

  • Analyzing task assignments

  • Using the team planner

  • Using a resource pool and sharing resources

  • Managing resource Availability and pay rates

8. Managing a Project

This module explains how to manage a project using Microsoft Project 2016.


  • Viewing a Project

  • Reviewing and making adjustments to a project

  • Exercise: Review the projects

  • Setting a Baseline

  • Viewing the Baseline 

  • Exercise: Set and view a baseline

  • Recording progress

  • Exercise: Record Progress

  • Reporting on projects

  • Exercise: Create a report

  • Sending data to excel

  • Exercise: Send Data to Excel

9. Managing the Project with Advanced Techniques

This module explains how to manage projects with advanced techniques in Microsoft project 2016.


  • Using Leveling to solve resource over-allocations

  • Amending tasks

  • Understanding baseline and interim plans

  • Analyzing project costs and creating budgets

10. Formatting and Customizing Views

This module explains how to format and customize views


  • Customize the Gantt Chart

  • Creating a Custom View

  • Applying Filters

  • Using Work Breakdown structure (WBS) codes

11. Reporting

This module explains how to use reporting in Microsoft Project 2016


  • Creating Visual Reports

  • Editing Reports

12. Working with Templates

This module explains how to work with templates in Microsoft Project 2016.


  • Using subproject within a project

  • Using the Organizer to Maintain Templates

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